Projects from $8,000
Custom AI Tools
Software shaped to how your business actually works. When off-the-shelf tools fall short, we build focused, high-ROI tools you own.
Free discovery call. We scope it together.
Best for
Established SMBs with specialized workflows. When spreadsheets and five SaaS tabs are the real system of record.
Timeline
Four to twelve weeks for focused tools. Longer for larger systems.
Investment
From $8,000 for focused tools. Most engagements run $15k to $75k. Fixed quote after discovery.
What we can build
Practical examples for shops, trades, and service businesses. Focused tools, not bloated enterprise platforms.
- event_available Smart booking systems. Scheduling that respects your rules, staff, and service areas.
- request_quote Automated quote tools. Turn job notes or form inputs into consistent quotes faster.
- dashboard Internal dashboards. One place for pipeline, jobs, or inventory instead of scattered spreadsheets.
- route Multi-step agents. Guided flows that draft, review, and hand off work your team still controls.
- integration_instructions Deep integrations. Embedded in your app, not stitched across services with Zapier.
- devices Lightweight web apps. Mobile-friendly for crews and office staff alike.
What’s included in every project
- Discovery workshops with operators, not just IT
- UX flows, data model, and integration plan you sign off before build
- Iterative builds with review demos
- Deployment to your cloud or ours, with security baselines documented
- Training and admin documentation for the team that runs it day to day
How it works
- Free discovery call Understand the problem, your tools, and whether custom is the right path. No obligation.
- Clear scope & quote Written scope, milestones, timeline, and fixed price you approve before build. A few workshops, typically 3 to 5 hours total. We write the plan.
- Build, test, launch Milestone demos, testing with real users, then launch, training, and handoff. Includes an agreed hypercare window after go-live.
Projects typically from $8,000
Fixed price after discovery. No open-ended billing.
What you get
- key Code and IP you own. No per-seat tax on your own workflow.
- apps Software that matches how your business actually runs, not how a generic SaaS assumes it should
- verified Less manual work and fewer errors from copy-paste and workarounds
- sync More consistent results. The same process every time, visible to the whole team.
- menu_book Documentation and training so you are not dependent on us forever
Who this is for
Established SMBs whose process has outgrown off-the-shelf software. Owners ready to invest in what they actually use.
- view_module Teams running on spreadsheets and tribal knowledge
- rule Operators whose business has rules generic SaaS gets wrong
- key Owners ready to own software, not rent more SaaS seats
Common questions
Do I really need custom software?
Often no. Many problems fit a Workflow Audit plus an Automation Sprint. Custom makes sense when your process is unique, integrations are fragile, or you need a real application. Not when one more Zap would do.
How much does it cost?
Focused tools start from $8,000. Most engagements land between $15k and $75k. Final price is fixed after discovery, and we only proceed when you and we agree the return is worth it.
How long does a project take?
Focused tools often take four to twelve weeks. Larger systems take longer. Timeline and milestones are in your written scope before we write production code.
What’s the difference between custom and an AI Automation Sprint?
A sprint connects tools you already have with Zapier, Make, or light scripts. Custom is when you need software you own: dashboards, booking flows, quote engines, or multi-step agents that off-the-shelf cannot provide.
How do we know our project is the right size for a custom build?
That’s what discovery is for. We map the workflow, the ROI math, and the alternatives. If the math doesn’t work, we won’t quote the build.
Do you build mobile apps?
We focus on web apps that work on phones for most SMB needs. Native iOS or Android is scoped separately if you truly need it.
Do I own the code and data?
Yes. You own what we build for you. We hand off repos or deployment access per your agreement and document how to run and maintain it.
What happens after launch?
Training and a short hypercare window are included in scope. Many clients add Ongoing AI Support for updates, questions, and small improvements month to month.